206.3 - Secretary-Treasurer

206.3 - Secretary-Treasurer

 

Policy 206.03: Secretary-Treasurer

Status: APPROVED

Original Adopted Date: 06/13/2016 | Last Revised Date: 08/12/2024| Last Reviewed Date: 08/12/2024

 

 

 A board secretary-treasurer may be appointed from employees, other than a position requiring a teaching certificate, or from the public.  To finalize the appointment, the board secretary-treasurer will take the oath of office during the meeting at which the individual was appointed or no later than ten days thereafter. It is the responsibility of the Superintendent to evaluate the board secretary-treasurer annually.

It is the responsibility of the board secretary-treasurer, as custodian of school district records, to preserve and maintain the records and documents pertaining to the business of the board; to keep complete minutes of special and regular board meetings, including closed sessions; to keep a record of the results of regular and special elections; to keep an accurate account of school funds; to sign warrants drawn on the school funds after board approval; and collect data on truant students.  The board secretary-treasurer will also be responsible for filing the required reports with the Iowa Department of Education.

It is the responsibility of the secretary-treasurer to oversee the investment portfolio, to receive funds of the school district, to pay out the funds for expenses approved by the board, to maintain accurate accounting records for each fund, to report monthly regarding the investment portfolio and the status of each fund and to file required reports with the appropriate state agencies and other entities. It will also be the responsibility of the secretary-treasurer to coordinate the financial records, the financial reports, the cash flow needs and the investment portfolio of the school district.

In the event the board secretary-treasurer is unable to fulfill the responsibilities set out by the board and the law, the Superintendent will assume those duties until the board secretary-treasurer is able to resume the responsibility or a new board secretary-treasurer is appointed.  The board secretary-treasurer will give bond or be covered by an insurance policy in an amount set by the board.  The cost of the bond or insurance policy will be paid by the school district.

 

Legal Reference:

Iowa Code §§ 12B.10; 12C; 64; 279.3, .5, .7, .32, .33, .35; 291.2-.4, .6-.8, .10-.11; 299.10.
281 I.A.C. 12.3(1).

 

I.C. Iowa Code

Description

Iowa Code  § 12B.10

Public Funds Investment Standards

Iowa Code  § 12C

Deposit of Public Funds

Iowa Code  § 279

Directors - Powers and Duties

Iowa Code  § 291

Board Officers

Iowa Code  § 299.10

Compulsory Education - Truancy Officers

Iowa Code  § 64

Bonds

I.A.C. Iowa Administrative Code

Description

281 I.A.C. 12.3

Administration

Cross References

Code

Description

202.02

Oath of Office

206.04

Treasurer

210.01

Annual Meeting

215

Board of Directors' Records

215-E(1)

Board of Directors' Records - Board Meeting Minutes

701.01

Depository of Funds

704.03

Investments

707.01

Presentation and Publication of Financial Information

708

Care, Maintenance and Disposal of School District Records

dawn@iowaschoo… Thu, 01/16/2020 - 13:55