705.3 - Payment for Goods and Services

705.3 - Payment for Goods and Services

The board authorizes the issuance payment of claims against the school district for goods and services.  The board will allow the payment after the goods and services have been received and accepted in compliance with board policy.

The board authorizes the board secretary, upon approval of the superintendent, to issue payment for verified bills, for reasonable and necessary expenses, when the board is not in session.  The board secretary will examine the claims and verify bills. The board will approve payment for the bills at the board’s regular board meeting.

The secretary will determine to the secretary's satisfaction that the claims presented to the board are in order and are legitimate expenses of the school district.  It is the responsibility of the secretary to bring claims to the board.

The board president and board secretary may sign warrants by use of a signature plate or rubber stamp.  If the board president is unavailable to personally sign warrants, the vice president may sign warrants on behalf of the president.

It is the responsibility of the superintendent to develop the administrative regulations regarding this policy.

 

 

Legal Reference:        
Love v. City of Des Moines, 210 Iowa 90, 230 N.W. 373 (1930).
Iowa Code §§ 279.8, .29, .30, .36; 291.12; 721.2(5) (2013).
281 I.A.C. 12.3(1).
1980 Op. Att'y Gen. 102, 160, 720.
1976 Op. Att'y Gen. 69.
1972 Op. Att'y Gen. 130, 180, 392, 456, 651.
1936 Op. Att'y Gen. 375.

Approved :                 
September 19, 2011   

Reviewed: June 12, 2023

Revised :                    
November 14, 2016

 

dawn@iowaschoo… Thu, 01/23/2020 - 20:43

705.3R1 Payment for Goods and Services Regulation

705.3R1 Payment for Goods and Services Regulation

 

The board authorized the board secretary, upon approval of the superintendent to issue payment for:

  • Verified bills

  • Reasonable and necessary expenses, when the board is not in session

  • Shipping

  • Postage

  • Printing

  • Rents

  • Payment of salaries pursuant to the terms of a written contract

  • Invoices to be paid to avoid finance charges

  • Invoice that include discounts which reduce cost of purchase

  • Any expenses previously approved by the Board of Directors upon receiving delivery

  • Officiating or judging services provided for extra curricular or co-curricular activities

 

The board secretary will examine the claims and verify bills.  The board will approve the bills at its next regular meeting.

 

Adopted: March 13, 2023

 

Reviewed: June 12, 2023

 

Revised:

lisa.chapman@a… Thu, 03/16/2023 - 14:00