300 - ADMINISTRATION

300 - ADMINISTRATION Jen@iowaschool… Tue, 01/07/2020 - 13:14

300 - Statement of Guiding Principles

300 - Statement of Guiding Principles

The administration of the school district shall provide the leadership to implement the district's educational philosophy.  It is the responsibility of the administration to implement and enforce policies developed by the Board of Directors, to oversee employees, to monitor educational issues confronting the school district, and to inform the board about school district operations. 

While the board holds the superintendent ultimately responsible for these duties, the principals are more directly responsible for educational results, for the administration of the school facilities and for the employees.

The Board of Directors and administrators function as a  management team.

 

 

Legal Reference:       
(Code of Iowa)

Date of Adoption:                                     
August 9, 1993

Date of Review:
February 8, 2021

 

dawn@iowaschoo… Fri, 01/17/2020 - 14:55

301 - Superintendent Qualifications, Recruitment, Appointment

301 - Superintendent Qualifications, Recruitment, Appointment

The board will employ a superintendent to serve as the chief executive officer of the board, to conduct the daily operations of the school district, and to implement board policy with the power and duties prescribed by the board and the law.

The board will consider applicants that meet or exceed the standards set by the Iowa Department of Education and the qualifications established in the job description for the superintendent position.  In employing a superintendent, the board will consider the qualifications, credentials and records of the applicants without regard to race, color, creed, religion, sex, national origin, age, sexual orientation, gender identity or disability.  In keeping with the law, however, the board will consider the veteran status of the applicants.  The board will look closely at the training, experience, skill and demonstrated competence of qualified applicants in making its final decision.

In choosing a superintendent, the board will also consider the school district's educational philosophy, financial situation, organizational structure, education programs, and other factors deemed relevant by the board.

The board may contract for assistance in the search for a superintendent.

 

 

Legal Reference:        
(Code of Iowa)

Date of Adoption:                 
June 9, 1975

Date of Review:
February 8, 2021

 

dawn@iowaschoo… Fri, 01/17/2020 - 14:57

301.1 - Superintendent Contract and Contract Nonrenewal

301.1 - Superintendent Contract and Contract Nonrenewal

The length of the contract for employment between the superintendent and the board is determined by the board.  The contract will begin on July 1 and end on June 30.  The contract will state the terms of employment.

The first two years of a contract issued to a newly employed superintendent is considered a probationary period.  The board may waive this period or the probationary period may be extended for an additional year upon the consent of the superintendent.  In the event of termination of a probationary or nonprobationary contract, the board will afford the superintendent appropriate due process, including notice by May 15.  The superintendent and board may mutually agree to terminate the superintendent's contract at any time.

If a superintendent's contract is not being renewed by the board, the contract will be extended automatically for additional one-year periods beyond the end of its term until it is modified or terminated as mutually agreed to by the parties or until the superintendent's contract is terminated consistent with statutory termination procedures.

It is the responsibility of the board to provide the contract for the superintendent.

If the superintendent wishes to resign, to be released from a contract, or to retire, the superintendent must comply with board policies dealing with retirement, release or resignation.

 

 

Legal Reference:          
Cook v Plainfield Community School District,

301 N.W.2d 771 (Iowa App. 1980).
Board of Education of Fort Madison Community School District v. Youel,
282 N.W.2d 677 (Iowa 1979).
Briggs v Board of Directors of Hinton Community School District,
282 N.W.2d 740 (Iowa 1979).
Luse v. Waco Community School District of Henry Co.,
258 Iowa 1087, 141 N.W.2d 607 (1966).
Iowa Code §§ 21.5(1)(i); 279.20, .22-.25 (2013).

Date of Adoption:                 
June 9, 1975

Date of Review:
February 8, 2021

 

dawn@iowaschoo… Fri, 01/17/2020 - 14:59

301.2 - Superintendent Salary and Other Compensation

301.2 - Superintendent Salary and Other Compensation

The board has complete discretion to set the salary of the superintendent.  It is the responsibility of the board to set the salary and benefits of the superintendent at a level that will include consideration of, but not be limited to, the economic condition of the school district and the training, experience, skill, and demonstrated competence of the superintendent.  The salary is set at the beginning of each contract term.

In addition to the salary and benefits, the superintendent's actual and necessary expenses are paid by the school district when the superintendent is performing work-related duties.  It is within the discretion of the board to pay dues to professional organizations for the superintendent.

The board may approve the payment of dues and other benefits or compensation over and above the superintendent's contract.  Approval of dues and other benefits or compensation will be included in the records of the board in accordance with board policy.

 

 

Legal Reference:        
(Code of Iowa)

Chapter 279.20, 279.23, 279.23A, 279.24

Date of Adoption:                                          
June 9, 1975                                                   

Date of Review:
February 8, 2021

dawn@iowaschoo… Fri, 01/17/2020 - 15:03

301.3 - Superintendent Duties

301.3 - Superintendent Duties

The board employs a superintendent of schools to serve as the chief executive officer of the board.  The board delegates to the superintendent the authority to implement board policy and to execute decisions made by the board concerning the internal operations of the school district, unless specifically stated otherwise.

The superintendent is responsible for the implementation and execution of board policy and the observance of board policy by employees and students.  The superintendent is responsible for overall supervision and discipline of employees and the education program.

In executing the above-stated duties, the superintendent will consider the financial situation of the school district as well as the needs of the students.  Specifically, the superintendent:

  • Interprets and implements all board policies and all state and federal laws relevant to education;
  • Supervises, either directly or through delegation, all activities of the school system according to, and consistent with, the policies of the board;
  • Represents the board as a liaison between the school district and the community;
  • Establishes and maintains a program of public relations to keep the public well-informed of the activities and needs of the school district, effecting a wholesome and cooperative working relationship between the school district and the community;
  • Attends and participates in all meetings of the board, except when the superintendent has been excused, and makes recommendations affecting the school district;
  • Reports to the board on such matters as deemed material to the understanding and proper management of the school district or as the board may request;
  • Establishes and maintains efficient procedures and effective controls for all expenditures of school district funds in accordance with the adopted budget, subject to the direction and approval of the board;
  • Files, or causes to be filed, all reports required by law;
  • Makes recommendations to the board for the selection of employees for the school district;
  • Makes and records assignments and transfers of all employees pursuant to their qualifications;
  • Employs such employees as may be necessary, within the limits of budgetary provisions and subject to the board's approval;
  • Recommends to the board, for final action, the promotion, salary change, demotion, or dismissal of any employee;
  • Prescribes rules for the classification and advancement of students, and for the transfer of students from one building to another in accordance with board policies;
  • Summons employees of the school district to attend such regular and occasional meetings as are necessary to carry out the education program of the school district;
  • Supervises methods of teaching, supervision, and administration in effect in the schools;
  • Attends such conventions and conferences as are necessary to keep informed of the latest educational trends;
  • Accepts responsibility for the general efficiency of the school system, for the development of the employees, and for the educational growth and welfare of the students;
  • Defines educational needs and formulates policies and plans for recommendation to the board;
  • Makes administrative decisions necessary for the proper functioning of the school district;
  • Responsible for scheduling the use of buildings and grounds by all groups and/or organizations;
  • Acts as the purchasing agent for the board, and establishes procedures for the purchase of books, materials and supplies;
  • Approves vacation schedules for employees;
  • Conducts periodic district administration meetings;
  • Performs other duties as may be assigned by the board;
  • Supervises the establishment or modification of the boundaries of school attendance and transportation areas subject to approval of the board; and
  • Directs studies of buildings and sites, taking into consideration population trends and the educational and cultural needs of the district in order to ensure timely decisions by the board and the electorate regarding construction and renovation projects.

This list of duties will not act to limit the board's authority and responsibility over the superintendent.  In executing these duties and others the board may delegate, the superintendent will consider the school district's financial condition as well as the needs of the students in the school district.

 

 

Legal Reference:         
(Code of Iowa)

Chapter 279.20, 272.33

Date of Adoption:                                            
June 9, 1975                                                    

Date of Review
February 8, 2021

 

dawn@iowaschoo… Fri, 01/17/2020 - 15:05

301.4 - Superintendent Evaluation

301.4 - Superintendent Evaluation

The Board will conduct an ongoing evaluation of the superintendent’s skills, abilities, and competence.  At a minimum, the board will formally evaluate the superintendent on an annual basis.  The goal of the superintendent’s formal evaluation is to ensure the education program for the students is carried out, promote growth in effective administrative leadership, clarify the superintendent’s role, clarify the immediate priorities of the board, and develop a working relationship between the board and the superintendent.

The superintendent will be an educational leader who promotes the success of all students by:

  • Facilitating the development, articulation, implementation, and stewardship of a vision of learning that is shared and supported by the school community.
  • Advocating, nurturing and sustaining a school culture and instructional program conducive to student learning and staff professional development.
  • Ensuring management of the organization, operations and resources for a safe, efficient and effective learning environment.
  • Collaborating with families and community members, responding to diverse community interests and needs and mobilizing community resources.
  • Acting with integrity, fairness and in an ethical manner.
  • Understanding the profile of the community, and responding to and influencing the larger political, social, economic, legal and cultural context.

The formal evaluation will be based upon the following principle:

  • The evaluation criteria will be in writing, clearly stated and mutually agreed upon by the board and the superintendent.  The criteria will be related to the job description and the school district’s goals;
  • At a minimum, the evaluation process will be conducted annually at a time agreed upon;
  • Each board member will have an opportunity to individually evaluate the superintendent, and these individual evaluations will be compiled into an overall evaluation by the entire board;
  • The superintendent will conduct a self-evaluation prior to discussing the board’s evaluation, and the board as a whole will discuss its evaluation with the superintendent;
  • The board may discuss its evaluation of the superintendent in closed session upon the request from the superintendent and if the board determines its discussion in open session will needlessly and irreparably injure the superintendent’s reputation; and,
  • The individual evaluation by each board member, if individual board members so desire, will not be reviewed by the superintendent.  Board members are encouraged to communicate their criticisms and concerns to the superintendent in the closed session.

The board president will develop a written summary of the individual evaluations, including both the strengths and the weaknesses of the superintendent, and place it in the superintendent’s personnel file to be incorporated into the next cycle of evaluations.

This policy supports and does not preclude the ongoing, informal evaluation of the superintendent’s skills, abilities and competence.

 

 

Legal Reference:        
(Code of Iowa)

Chapters 279.8, .20, .23, .23A (2007); 281
I.A.C. Chapter 83; 12.3(4).

Date of Adoption:               
June 19, 1989                                                             

Date of Review:
February 8, 2021

 

dawn@iowaschoo… Fri, 01/17/2020 - 15:09

301.5 - Succession of Authority to the Superintendent

301.5 - Succession of Authority to the Superintendent

In the absence of the superintendent, it is the responsibility of the other administrators to assume the superintendent's duties. 

If the absence of the superintendent is temporary, the high school principal will assume only those duties and responsibilities of the superintendent that require immediate action.  If the board determines the absence of the superintendent will be a lengthy one, the board will appoint an acting superintendent to assume the responsibilities of the superintendent.  The successor will assume the duties when the successor learns of the superintendent's absence or when assigned by the superintendent or the board.

References to "superintendent" in this policy manual will mean the "superintendent or the superintendent's designee" unless otherwise stated in the board policy.

 

 

Legal Reference:        
Iowa Code § 279.8 (2013).

281 I.A.C. 12.4(4).

Date of Adoption:                                                      
March 14, 2005

Date of Review:                                                      
February 8, 2020

dawn@iowaschoo… Fri, 01/17/2020 - 15:11

302 - Administrators Qualifications, Recruitment, Appointment

302 - Administrators Qualifications, Recruitment, Appointment

The board will employ building principals and other administrators, in addition to the superintendent, to assist in the daily operations of the school district.

The board will consider applicants who meet or exceed the standards set by the Iowa Department of Education and the qualifications established in the job description for the position.  In employing an administrator, the board will consider the qualifications, credentials and records of the applicants without regard to race, color, creed, religion, sex, national origin, age, sexual orientation, gender identity or disability.  In keeping with the law, however, the board will consider the veteran status of the applicants.  The board will look closely at the training, experience, skill and demonstrated competence of qualified applicants in making its final decision.

In choosing an administrator, the board will also consider the school district's educational philosophy, financial condition, organizational structure, education programs, and other factors deemed relevant by the board.

It is the responsibility of the superintendent to make a recommendation to the board for filling an administrative position, based on the requirements stated in this policy.  The board will act only on the superintendent's recommendation.

The board may contract for assistance in the search for administrators.

 

 

Legal Reference:           
(Code of Iowa)

Chapter 279.24, IA Admin Code 12.4(5)

Date of Adoption:                                          
June 9, 1975                                                   

Date of Review:
February 8, 2021

 

dawn@iowaschoo… Fri, 01/17/2020 - 15:12

302.1 - Administrators Contract and Contract Nonrenewal

302.1 - Administrators Contract and Contract Nonrenewal

The length of the contract for employment between an administrator and the board will be determined by the board and stated in the contract.  The contract will also state the terms of the employment.

The first two years of a contract issued to a newly employed administrator will be considered a probationary period.  The board may waive this period.  The probationary period may be extended for an additional year upon the consent of the administrator.  In the event of termination of a probationary or nonprobationary contract, the board will afford the administrator appropriate due process, including notice by May 15.  The administrator and board may mutually agree to terminate the administrator's contract.

If an administrator's contract is not being renewed by the board, the contract will be extended automatically for additional one-year periods beyond the end of its term until it is modified or terminated as mutually agreed to by the parties or until the administrator's contract is terminated consistent with statutory termination procedures.

It is the responsibility of the superintendent to create a contract for each administrative position.

Administrators who wish to resign, to be released from a contract, or to retire, must comply with board policies regarding the areas of resignation, release or retirement.

 

 

Legal Reference:         
(Code of Iowa)

Chapters 279.21 and 279.24

Date of Adoption:                                                      
June 9, 1975                                                               

Date of Review:
February 8, 2021

 

dawn@iowaschoo… Fri, 01/17/2020 - 16:59

302.2 - Administrators Salary and Other Compensation

302.2 - Administrators Salary and Other Compensation

The board has complete discretion to set the salary of the administrators.  It is the responsibility of the board to set the salary and benefits of the administrators at a level that will include consideration of, but not be limited to, the economic condition of the school district and the training, experience, skill, and demonstrated competence of the administrators.  The salary will be set at the beginning of each contract period.

In addition to the salary and benefits agreed upon, the administrator's actual and necessary expenses will be paid by the school district when the administrator is performing work-related duties.  The board will approve the payment of other benefits or compensation over and above the administrator's contract.  Approval of other benefits or items of an administrator's compensation will be included in the records of the board in accordance with board policy.

 

 

Legal Reference:           
(Code of Iowa)
Chapter 279.20, 279.23, 279.23A, 279.24

Date of Adoption:                                          
June 9, 1975                                                   

Date of Review:
February 8, 2021

 

dawn@iowaschoo… Fri, 01/17/2020 - 17:00

302.3 - Administrators Duties

302.3 - Administrators Duties

Subject to the policies of the Board of Directors and to the directives issued by the Superintendent or other Central Administrative personnel on behalf of the Superintendent, the Principal shall have full authority for the assigned building and grounds, all pupils, teachers, operating personnel and all activities carried on therein or thereon.

The primary functions of the building principal are to provide administrative leadership and supervision of all building educational programs, communicate high expectations that all students will succeed in all program offering areas, evaluate educational programs, and services with the intent of encouraging continual improvement in the educational program, and maintain a visible presence in the district community to act as a spokesperson for public education.

 

 

Legal Reference:        
(Code of Iowa)

Date of Adoption:
June 9, 1975

Date of Review:
February 8, 2021

 

dawn@iowaschoo… Fri, 01/17/2020 - 17:03

302.4 - Administrators Evaluation

302.4 - Administrators Evaluation

The superintendent will conduct an ongoing process of evaluating the administrators on their skills, abilities, and competence.  At a minimum, the superintendent will formally evaluate the administrators annually.  The goal of the formal evaluation process is to ensure that the educational program for the students is carried out, ensure student learning goals of the school district are met, promote growth in effective administrative leadership for the school district, clarify the administrator's role as defined by the board and the superintendent, ascertain areas in need of improvement, clarify the immediate priorities of the responsibilities listed in the job description, and develop a working relationship between the superintendent and the administrator.

The superintendent is responsible for designing an administrator evaluation instrument.  The formal evaluation will include written criteria related to the job description.  The superintendent, after receiving input from the administrators, will present the formal evaluation instrument to the board for approval.

The formal evaluation will also include an opportunity for the administrator and the superintendent to discuss the written criteria, the past year's performance and the future areas of growth.  The evaluation is completed by the superintendent, signed by the administrator and filed in the administrator's personnel file.

The principal will be an educational leader who promotes the success of all students by:

  • Facilitating the development, articulation, implementation, and stewardship of a vision of learning that is shared and supported by the school community. 
  • Advocating, nurturing and sustaining a school culture and instructional program conducive to student learning and staff professional development. 
  • Ensuring management of the organization, operations and resources for a safe, efficient and effective learning environment. 
  • Collaborating with families and community members, responding to diverse community interests and needs and mobilizing community resources.   
  • Acting with integrity, fairness and in an ethical manner.
  • Understanding the profile of the community, and responding to and influencing the larger political, social, economic, legal and cultural context.

It is the responsibility of the superintendent to conduct a formal evaluation of the probationary administrators and nonprobationary administrators prior to May 15.

This policy supports and does not preclude the ongoing informal evaluation of the administrator's skills, abilities and competence.

 

 

Legal Reference:        
Legal Reference: Iowa Code §§ 279.8, .21-.23A (2013).

281 I.A.C. 12.3(3); ch 83.

Date of Adoption:
June 19, 1989

Date of Review:
February 8, 2021

 

dawn@iowaschoo… Fri, 01/17/2020 - 17:04

303 - Administrative Consulting – Outside Employment

303 - Administrative Consulting – Outside Employment

The superintendent and administrators are considered full-time employees.  The board expects responsibilities of these positions be given precedence over other employment.  The administration may accept consulting or outside employment for pay as long as, in the judgment of the board, the work is conducted on personal time and it does not interfere with the performance of the assigned duties with the district.

The board reserves the right, however, to request that any administrator cease the outside employment as a condition of continued employment.  The board will give the administrator thirty days notice to cease outside employment.

 

 

Legal Reference:        
(Code of Iowa)

Chapters 279.24, 279.25

Date of Adoption:                                                      
June 9, 1975                                                               

Date of Review:
February 21, 2021

 

dawn@iowaschoo… Fri, 01/17/2020 - 17:06

304 - Development and Enforcement of Administrative Regulations

304 - Development and Enforcement of Administrative Regulations

Administrative regulations may be necessary to implement board policy.  It is the responsibility of the superintendent to develop administrative regulations.

In developing the administrative regulations, the superintendent should consult with administrators or others likely to be affected by the regulations.  Once the regulations are developed, employees, students and other members of the school district community will be informed in a manner determined by the superintendent.

The board will be kept informed of the administrative regulations utilized and their revisions.  The board may review and recommend change of administrative regulations prior to their use in the school district if they are contrary to the intent of board policy.

It is the responsibility of the superintendent to enforce administrative regulations.

 

 

Legal Reference:        
Iowa Code § 279.8 (2013).

Date of Adoption:                                                      
June 13, 2016                                                             

Date of Review:                                                      
February 8, 2021 

 

dawn@iowaschoo… Fri, 01/17/2020 - 17:08

304.1 - Monitoring of Administrative Regulations

304.1 - Monitoring of Administrative Regulations

The administrative regulations will be monitored and revised when necessary.  It is the responsibility of the superintendent to monitor and revise the administrative regulations.

The superintendent may rely on the board, administrators, employees, students, and other members of the school district community to inform the superintendent about the effect of and possible changes in the administrative regulations.

 

 

Legal Reference:        
Iowa Code §§ 279.8, .20 (2013).

Date of Adoption:                                                      
June 13, 2016

Date of Review:                                                      
February 8, 2021                                                              

 

 

dawn@iowaschoo… Fri, 01/17/2020 - 17:09

305 - Administrator Code of Ethics

305 - Administrator Code of Ethics

Administrators, as part of the educational leadership in the school district community, represent the views of the school district.  Their actions, verbal and nonverbal, reflect the attitude and the beliefs of the school district.  Therefore, administrators will conduct themselves professionally and in a manner fitting to their position.

Each administrator will follow the code of ethics stated in this policy.  Failure to act in accordance with this code of ethics or in a professional manner, in the judgment of the board, will be grounds for discipline up to, and including, discharge.

The professional school administrator:

  • Makes the education and well-being of students the fundamental value of all decision making.
  • Fulfills all professional duties with honesty and integrity and always acts in a trustworthy and responsible manner.
  • Supports the principle of due process and protects the civil and human rights of all individuals.
  • Implements local, state and national laws.
  • Advises the school board and implements the board's policies and administrative rules and regulations.
  • Pursues appropriate measures to correct those laws, policies, and regulations that are not consistent with sound educational goals or that are not in the best interest of children.
  • Avoids using his/her position for personal gain through political, social, religious, economic or other influences.
  • Accepts academic degrees or professional certification only from accredited institutions.
  • Maintains the standards and seeks to improve the effectiveness of the profession through research and continuing professional development.
  • Honors all contracts until fulfillment, release or dissolution mutually agreed upon by all parties.
  • Accepts responsibility and accountability for one's own actions and behaviors.
  • Commits to serving others above self.

 

 

Legal Reference:        
Iowa Code § 279.8 (2013).

282 I.A.C. 13.

Date of Adoption:                                                      
June 13, 2016

Date of Review:                                                      
February 8, 2021                                                             

 

 

dawn@iowaschoo… Fri, 01/17/2020 - 17:10

306 - Communication Channels

306 - Communication Channels

Questions and problems are resolved at the lowest organizational level nearest to the complaint.  School employees are responsible for conferring with their immediate supervisor on questions and concerns.  Students and other members of the school district community will confer with a licensed employee and then with the principal on questions and concerns.

If resolution is not possible by any of the above, individuals may bring it to the attention of the superintendent within ten school days of their discussion with the principal.  If there is no resolution or plan for resolution by the superintendent within ten school days of the individual's discussion with the superintendent, the individual may ask to have the question or problem placed on the board agenda.  It is within the board's discretion whether to hear the concern.

It will first be the responsibility of the administrators to resolve questions and problems raised by the employees and the students they supervise and by other members of the school district community.

 

 

Legal Reference:        
Iowa Code § 279.8 (2013).

Date of Adoption:                                                      
June 13, 2016

Date of Review:                                                      
February 8, 2021                                                             

 

 

dawn@iowaschoo… Fri, 01/17/2020 - 17:12