200 - BOARD OF DIRECTORS

200 - BOARD OF DIRECTORS Jen@iowaschool… Tue, 01/07/2020 - 13:13

200 - Statement of Guiding Principles

200 - Statement of Guiding Principles

The Board of Directors shall recognize and maintain the distinction between those responsibilities which are appropriate to the Board of Directors as the legislative governing body of the School District, and those administrative responsibilities which are to be performed by the Superintendent of Schools and the staff in the exercise of a delegated administrative authority. The function of the Board can be described as policy-making, appraisal, and evaluation.

The Board of Directors shall have the further duty of providing the financial means by which the educational program is conducted. They shall also ensure that the community be informed of the needs, purposes, values, and status of the schools.

 

 

Legal Reference:        
(Code of Iowa)

Date of Adoption:
May 12, 1975

Date of Review:
December 14, 2020

 

dawn@iowaschoo… Thu, 01/16/2020 - 11:53

201 - Legal Status of the Board

201 - Legal Status of the Board

The Board of Education of the Algona Community School District derives its legal status from the constitution of the State of Iowa and the statutes enacted by the Iowa General Assembly. A Board of Education may establish additional rules and regulations that are not in conflict with the laws of the State or our Nation.

The Board of Education can transact business which is legally binding on the District only when it is in regular or special session with a quorum present and its proceedings recorded in the minutes of the meeting.

The Board of Education retains full legislative and judicial authority over the schools in accordance with the school laws and the expressed will of the electorate, but delegates all executive, supervisory, and instructional authority to its employees as hereinafter specified. Legislative service under the law implies the power and the obligation to contract for service and materials, the power to inspect, the power to pass judgment upon employees and their work, and power to veto acts of any or all employees when such acts are deemed contrary to the legal rights or obligations of the District, or inconsistent with established Board policies.

While the Board of Education is charged by the State with the responsibility for providing educational opportunities for the children of its schools and directing those public school activities which the State entrusts to its care and supervision, a carefully planned pattern of authority is observed by the Board.

In fulfilling its obligations, the Board acts similarly in its relationships to the schools as do Boards of Directors to successful business organizations; that is, through the power of legislation, by the determination of policies, and the evaluation of results. The direct  administration of the school system is delegated to the Superintendent of Schools whom the Board appoints to act as Executive Officer of the Board. The Superintendent is held individually and directly responsible to the Board for the execution of all its policies and its legislations and for such other duties assigned to the Superintendent by the Board. Individual members have status as Board members only when acting formally as members of the Board while it is in regular or special session, or when specifically entrusted by the Board to carry out definite assignments.

 

 

Legal Reference:        
(Code of Iowa)

Date of Adoption:                 
May 12, 1975

Date of Review:
December 14, 2020

 

dawn@iowaschoo… Thu, 01/16/2020 - 11:55

201.1 - Organization of School Board

201.1 - Organization of School Board

The Algona Community School District Board of Directors is authorized by and derives its organization from Iowa law. The board shall consist of seven (7) board members.  Board members are elected at-large.

The board is organized for the purpose of setting policy and providing general direction for the school district.  The board will hold its organizational meeting at the first regular meeting following the canvass of votes.  The retiring board will transfer materials and responsibility to the new board.

The organizational meeting allows the outgoing board to approve minutes of its previous meetings, complete unfinished business and review the school election results.  The retiring board will adjourn and the new board will then begin.  The board secretary will administer the oath of office to the newly-elected board members.  The board secretary will preside while the new board elects the president and vice-president of the new board.

 

 

Legal Reference:                    
(Code of Iowa)

Iowa Code secs. 274.2, 277.28, .31, 279.1, .5, .7
(1987 as amended by H.F. 499, 72nd G.A. 1st Sess.).
670 Iowa Admin. Code 3.1(2);          

Date of Adoption:
November 9, 1987

Date of Review:
December 14, 2020

 

dawn@iowaschoo… Thu, 01/16/2020 - 11:58

201.2 - General Powers and Duties

201.2 - General Powers and Duties

The Board of Directors shall make rules for its own government and that of the teachers and pupils, and for the care of the schoolhouse, grounds and property of the school corporation, and aid in the enforcement of these rules, and require the performance of duties of said persons imposed by the law and the rules.  The board is also empowered to enforce its policies.  The board may, through its quasi-judicial power, conduct hearings and rule on issues and disputes confronting the school district.

 

Legislative -  The School Board represents the people of the District and shall function as a policy-making body. The Board has complete jurisdiction over the School
                     District and its employees.

Executive   - The Board of Directors selects an Executive Officer, the Superintendent of Schools, and delegates to the Superintendent the authority for carrying out the
                     policies, plans, and administrative details necessary to insure that all phases formulated by the Board are made effective in the operation of the Schools.

Evaluative  - Evaluation is that function which attempts, through careful examination and study of facts and conditions, to determine the efficiency of the operation of
                     the schools, not only in dollars and cents, but in desirable values as the result of instruction based on a sound philosophy of education.

The board has these powers and all other powers expressly granted to it in federal and state law as well as the powers that can be reasonably implied from the express powers.

 

 

Legal Reference:         
Board of Directors of Ind. School Dist. of Waterloo v. Green, 259 Iowa 1260, 147 N.W.2d 854 (1967).

Iowa Code §§ 28E; 274.1-.2; 279.8 (2013).
281 I.A.C. 12.1(2).
1990 Op. Att'y Gen. 66.
Iowa Code §§ 274.1; 279.1, .8, .20; 280.12 (2013).
281 I.A.C. 12.3(2).

Date of Adoption:        
May 12, 1975                          

Date of Review:
December 14, 2020

 

dawn@iowaschoo… Thu, 01/16/2020 - 12:32

202 - Elections

202 - Elections

The school election takes place on the second Tuesday in September of odd-numbered years.  Each biennial school election is used to elect citizens to the board to maintain a 7 member board and to address questions that are submitted to the voters.

Citizens of the school district seeking a seat on the board must file their nomination papers with the board secretary, or the board secretary’s designee, between sixty-four and forty days before the school election unless otherwise directed.

If a vacancy occurs on the board, it may be filled by appointment within 30 days of the vacancy.

If the board does not fill the vacancy by appointment, the board secretary will call a special election to fill the vacancy.  Candidates for a seat created by a vacancy must file their nomination papers 25 days before the special election.

It is the responsibility of the county commissioner of elections to conduct school elections.

 

 

Legal Reference:         
(Code of Iowa)

Chapter 277.1 - 277.32

Date of Adoption:
May 12, 1975                        

Date of Review:
December 14, 2020

 

dawn@iowaschoo… Thu, 01/16/2020 - 12:38

202.1 - Oath of Office

202.1 - Oath of Office

Board members are officials of the state.  As a public official, each board member must pledge to uphold the Iowa and the United States Constitution and carry out the responsibility of the office to the best of the board member’s ability.

Each newly-elected board member will take the oath of office prior to any action taken as a school official.  The oath of office is taken by each new board member elected at or before the annual meeting or organizational meeting of the board depending on the year.  In the event of an appointment or special election to fill a vacancy, the new board member will take the oath of office within ten days of the appointment or election.

Board members elected to offices of the board will also take the same oath of office but replacing the office of board member with the title of the office to which they were elected.

The oath of office is administered by the board secretary and does not need to be given at a board meeting.  In the event the board secretary is absent,the oath is administered by another board member.

“Do you solemnly swear that you will support the Constitution of the United States and the Constitution of the state of Iowa, and that you will faithfully and impartially to the best of your ability discharge the duties of the office of board director in the Algona Community School District as now and hereafter required by law?”

 

 

Legal Reference:        
(Code of Iowa)

Chapters 69.12, 274.7; 279.6-7 (2007)

Date of Adoption:                                                      
February 9, 2009                                                        

Date of Review:                                                      
December 14, 2020

dawn@iowaschoo… Thu, 01/16/2020 - 13:38

202.2 - Term of Office

202.2 - Term of Office

Board members elected for a full term at a regularly scheduled school election in September, of odd numbered years, shall serve for four years.  Board members appointed to fill a vacant position will serve until a successor is elected and qualified at the next regular school election, unless there is an intervening special election for the school district, in which event a successor shall be elected at the intervening special election.  A board member elected to fill a vacancy will serve out the unexpired term.

Being a board member is a unique opportunity to participate on a governing board of the school district.  Eligible board members are encouraged to consider running for more than one term.

 

 

Legal Reference:        
Iowa Code §§ 69.12; 274.7; 279.6; 279.7

Date of Adoption:                                                      
February 9, 2009                                                        

Date of Review:
December 14, 2020

 

dawn@iowaschoo… Thu, 01/16/2020 - 13:40

202.3 - Board Vacancies

202.3 - Board Vacancies

A vacancy occurs as provided by law, which includes but it not limited to when a board member dies, resigns or leaves office, or fails to reside in the school district or director district.

If a vacancy occurs prior to the expiration of a term of office, the vacancy will be filled by board appointment within 30 days of the vacancy.  The board shall publish notice stating that the board intends to fill the vacancy by appointment, but the electors of the school district have the right to file a petition requiring the vacancy be filled by a special election.

A person appointed to fill a vacancy shall hold office until a successor is elected and qualified at the next regular school election, unless there is an intervening special election for the school district, in which event a successor shall be elected at the intervening special election.

If the board is unable to fill a vacancy by appointment within 30 days after the vacancy occurs or if a valid petition is submitted, the board secretary will call a special election to be held no sooner than 60 days and not later than 70 days after the vacancy occurred.  A board member elected at the special election will serve the remaining portion of the unexpired term.

 

 

Legal Reference:        
Iowa Code §§ 21.6; 69; 277.29; 279

Good v. Crouch, 397 N.W.2d 757 (Iowa 1986).
Board of Directors of Grimes Independent School Dist. v. County Board of Public Instruction of Polk Co., 257 Iowa 106, 131 N.W.2d 802 (1965).
Board of Directors of Menlo Consol. School Dist. v. Blakesburg, 240 Iowa 910, 36 N.W.2d 751 (1949).
1944 Op. Att'y Gen. 39.

Date of Adoption:
May 12, 1975

Date of Review:
December 14, 2020

 

dawn@iowaschoo… Thu, 01/16/2020 - 13:41

203 - Conflict of Interest

203 - Conflict of Interest

Board members must be able to make decisions objectively.  It shall be a conflict of interest for a board member to receive direct compensation from the school district, unless exempted in this policy, for anything other than reimbursement of actual and necessary expenses, including travel, incurred in the performance of official duties.  It shall not be a conflict of interest for board members to receive compensation from the school district for contracts to purchase goods or services if the benefit to the board member does not exceed $2,500 in a fiscal year or if the contracts are made by the board, upon competitive bid in writing, publicly invited and opened.

It shall also be a conflict of interest for a board member to engage in any outside employment or activity which is in conflict with the board memer’s official duties and responsibilities.  In determining whether outside employment or activity of a board member creates a conflict of interest, situations in which an unacceptable conflict of interest shall be deemed to exist shall include, but not be limited to, any of the following:

  1. The outside employment or activity involves the use of the school district’s time, facilities, equipment and supplies or the use of the school district badge, uniform, business card or other evidence of office to give the board member or member of the board member’s immediate family an advantage or pecuniary benefit that is not available to other similarly situated members or classes of members of the general public.  For purposes of this section, a person is not “similarly situated” merely by being related to a board member.
  1. The outside employment or activity involves the receipt of, promise of, or acceptance of more or other consideration by the board member or a member of the board member’s immediate family from anyone other than the state of the school district for the performance of any act that the board member would be required or expected to perform as part of the board member’s regular duties or during the hours in which the board member performs service or work for the school district.
  1. The outside employment or activity is subject to the official control, inspection, review, audit, or enforcement authority of the board member, during the performance of the board member’s duties of office or employment.

If the outside employment or activity is employment or activity in (1) or (2) above, the board member must cease the employment of or activity.  If the activity or employment falls under (3), then the board member must:

  • Cease the outside employment or activity;
  • Publicly disclose the existence of the conflict and refrain from taking any official action or performing any official duty that would detrimentally affect or create a benefit for the outside employment or activity.  Official action or official duty includes, but is not limited to, participating in any vote, taking affirmative action to influence any vote, or providing any other official service or thing that is not available generally to members of the public in order to further the interests of the outside employment or activity.

It shall be the responsibility of each board member to be aware of an actual or potential conflict of interest.  It shall also be the responsibility of each board member to take the action necessary to eliminate such a conflict of interest.  Should a conflict of interest arise, a board member should not participate in any action relating to the issue from which the conflict arose.

 

 

Legal Reference:        
(Code of Iowa)

Chapter 71.1, 277.27, 279.7A, 301.28

Date of Adoption:
May 12, 1975 

Date of Review:
December 14, 2020

 

dawn@iowaschoo… Thu, 01/16/2020 - 13:44

204 - Code of Ethics

204 - Code of Ethics
  1. A CREED FOR BOARD MEMBERS:
  • I will listen.
  • I will recognize the integrity of my predecessors and associates and the merits of their work.
  • I will be motivated only by a desire to serve the students and the citizens of my area.
  • I will recognize that it is my responsibility together with the other Board Members to see that the educational system is properly run - not to run it myself.
  • I will work through the administrative employees of the Board and not over or around them.
  • I will recognize that Board business may be legally transacted only in open meetings legally called.
  • I will inform myself on the proper duties and functions of a Board Member.
  1. IN PERFORMING THE FUNCTIONS OF A BOARD MEMBER:
  • I will deal in terms of general educational policies.
  • I will function in meeting the legal responsibility that is mine, as a part of a legislative, policy-forming body.
  • I will consider myself a trustee of public education and will attempt to protect and conserve it.
  1. IN MAINTAINING DESIRABLE RELATIONS WITH OTHER MEMBERS OF THE BOARD:
  • I will respect the opinions of others.
  • I will give the Superintendent of Schools authority commensurate with his/her responsibility.
  • I will expect the schools to be administered by the best trained technical and professional personnel it is possible to procure.
  • I will insist that committees be appointed to serve only in an investigating and advisory capacity.
  • I will consider unethical and will thus avoid star chamber or secret sessions of Board Members held without presence of the administration.
  1. IN MEETING MY RESPONSIBILITY TO THE AREA:
  • I will attempt to appraise fairly both the present and the future educational needs of the area.
  • I will be aware that student needs are not confined to the development of vocational skills and I will support programs with broad educational goals in addition to specialized courses.
  • In considering the needs of the students of the area I will not be provincial in my thinking, but will realize that their opportunities will transcend the borders of the area and I will support program offerings accordingly.
  • I will attempt to procure adequate financial support for educational facilities and program.
  • I will interpret to the Superintendent of Schools as best I can the needs and attitudes of the area.
  • I will consider it an important responsibility of the Board to interpret the aims and methods of the educational program and the materials used in them to the people of the area.
  • I will insist that business transactions of the organization be on an ethical, open and above-board basis.
  1. IN WORKING WITH THE EXECUTIVE OFFICER AND HIS/HER STAFF:
  • I will hold the Superintendent of Schools responsible for the administration of the schools in accordance with the policies established by the Board.
  • I will appoint employees only on the recommendation of the Superintendent of Schools.
  • I will participate in Board legislation only after considering the recommendation of the Superintendent and only after the Superintendent has furnished complete information supporting the recommendation.
  • I will expect the Superintendent of Schools to keep the Board of Directors adequately informed at all times through both oral and written reports.
  • I will expect to spend more time in Board meetings on educational problems and procedures than on business detail.
  • I will give the Superintendent of Schools friendly counsel and advice.
  • I will refer all complaints to the proper administrative officer or insist that they be presented in writing to the Board as a whole through the Superintendent of Schools.
  • I will present any personal criticisms of employees to the Superintendent of Schools.
  • I will recognize that authority rests with the Board in legal session - not in individual members of the Board.
  • I will make no disparaging remarks in or out of meetings about other members of the Board or their opinions.
  • I will recognize that to promise in advance of a meeting how I will vote on any proposition which is to be considered is to close my mind and agree not to think through other facts and points of view which may be presented in the meeting.
  • I will make decisions in Board meetings only after all sides of the question have been presented.
  1. TO COOPERATE WITH OTHER SCHOOL BOARDS:
  • I will not help to elect a superintendent, principal, or teacher who is already under contract with another school without first securing assurance from the proper authority that the person can be released from contract.
  • I will consider it unethical to bid for the services of a teacher or pursue any procedure calculated to embarrass a neighboring Board or superintendent.
  • I will not recommend a teacher for a position in another school unless I would employ said teacher under similar circumstances.
  • I will answer all inquiries about the standing and ability of a teacher to the best of my knowledge and judgment, with complete frankness, being careful not to overpraise nor to be unduly critical.
  • I will associate myself with school Board members of other districts, both personally and in conferences, for the purpose of discussing school problems and cooperating in the improvement of public school conditions.

 

 

Legal Reference:                 
(Code of Iowa)

Date of Adoption:                                                      
May 12, 1975

Date of Review:
December 14, 2020

 

dawn@iowaschoo… Thu, 01/16/2020 - 13:47

205 - Board Member Liability

205 - Board Member Liability

Board members will not be held personally liable for actions taken in the performance of their duties and responsibilities vested in them by the laws of Iowa and the members of the school district community.  In carrying out the duties and responsibilities of their office, board members will act in good faith.

The school district will defend, save harmless and indemnify board members against tort claims or demands, whether groundless or otherwise, arising out of an alleged act or omission occurring within the scope of their official duties, unless the act constitutes a willful or wanton act or omission.  The school district, however, cannot save harmless or indemnify board members for punitive damages.

 

 

Legal Reference:         
Wood v. Strickland, 420 U.S. 308 (1975).

42 U.S.C. §§ 1983, 1985 (2012).
Iowa Code ch. 670 (2013).
Legal Reference: (Code of Iowa)
Chapter 71.1, 277.27, 279.7A, 301.28

Date of Adoption:
June 13, 2016

Date of Review:
December 14, 2020

 

dawn@iowaschoo… Thu, 01/16/2020 - 13:50

206 - Board of Direcctors' Officers

206 - Board of Direcctors' Officers dawn@iowaschoo… Thu, 01/16/2020 - 13:52

206.1 - President

206.1 - President

It is the responsibility of the board president to lead a well-organized board in an efficient and effective manner.  The board president will set the tone of the board meetings and, as the representative of the consensus of the board, speak on behalf of the board to the public.

The president of the board will be elected by a majority vote at the organizational meeting in odd-numbered years, or at the annual meeting, in even-numbered years, to serve a one-year term of office.

The president, in addition to presiding at the board meetings, will take an active role in board decisions by discussing and voting on each motion before the board in the same manner as other board members.  Before making or second a motion, the board president will turn over control of the meeting to either the vice-president or other board member.

The board president has the authority to call special meetings of the board.  Prior to board meetings, the board president will consult with the superintendent on the development of the agenda for the meeting.

The board president, as chief officer of the school district, will sign employment contracts and sign other contracts and school district warrants approved by the board and appear on behalf of the school corporation in causes of action involving the school district.

 

 

Legal Reference:         
(Code of Iowa)

Date of Adoption:                                               
May 12, 1975

Date of Review:
December 14, 2020

 

dawn@iowaschoo… Thu, 01/16/2020 - 13:52

206.2 - Vice President

206.2 - Vice President

If the board president is unable or unwilling to carry out the duties required, it is the responsibility of the vice-president of the board to carry out the duties of the president.  If the president is unable or unwilling to complete the term of office, the vice-president will serve as president for the balance of the president’s term of office, and a new vice-president will be elected.

The vice-president of the board will be elected by a majority vote at the organizational meeting in odd-numbered years, or at the annual meeting, in even-numbered years, to serve a one-year term of office.

The vice-president will accept control of the meeting from the president when the president wishes to make or second a motion.  The vice-president will take an active role in board decisions by discussing and voting on matters before the board in the same manner as other board members.

 

 

Legal Reference:        
(Code of Iowa)

Date of Adoption:                 
May 12, 1975

Date of Review:
December 14, 2020

 

dawn@iowaschoo… Thu, 01/16/2020 - 13:53

206.3 - Secretary-Treasurer

206.3 - Secretary-Treasurer

A board secretary-treasurer may be appointed from employees, other than a position requiring a teaching certificate, or from the public.  To finalize the appointment, the board secretary-treasurer will take the oath of office during the meeting at which the individual was appointed or no later than ten days thereafter. It is the responsibility of the Superintendent to evaluate the board secretary-treasurer annually.

It is the responsibility of the board secretary-treasurer, as custodian of school district records, to preserve and maintain the records and documents pertaining to the business of the board; to keep complete minutes of special and regular board meetings, including closed sessions; to keep a record of the results of regular and special elections; to keep an accurate account of school funds; to sign warrants drawn on the school funds after board approval; and collect data on truant students.  The board secretary-treasurer will also be responsible for filing the required reports with the Iowa Department of Education.

It is the responsibility of the secretary-treasurer to oversee the investment portfolio, to receive funds of the school district, to pay out the funds for expenses approved by the board, to maintain accurate accounting records for each fund, to report monthly regarding the investment portfolio and the status of each fund and to file required reports with the appropriate state agencies and other entities.  It will also be the responsibility of the secretary-treasurer to coordinate the financial records, the financial reports, the cash flow needs and the investment portfolio of the school district.

In the event the board secretary-treasurer is unable to fulfill the responsibilities set out by the board and the law, the Superintendent will assume those duties until the board secretary-treasurer is able to resume the responsibility or a new board secretary-treasurer is appointed.  The board secretary-treasurer will give bond in an amount set by the board.  The cost of the bond will be paid by the school district.

 

 

Legal Reference:        
Iowa Code §§ 12B.10; 12C; 64;

279.3, .5, .7, .31-.33, .35; 291.2-.4,
.6-.12,  .14; 299.10, (2013).
281 I.A.C. 12.3(1).
1978 Op. Att'y Gen. 328.

Date of Adoption:
June 13, 2016

Date of Review:
December 14, 2020

 

dawn@iowaschoo… Thu, 01/16/2020 - 13:55

207 - Legal Counsel

207 - Legal Counsel

It is the responsibility of the board to employ legal counsel to assist the board and the administration in carrying out their duties with respect to the numerous legal issues confronting the school district.  The board may appoint legal counsel at its annual meeting.

The superintendent and board secretary will have the authority to contact the board's legal counsel on behalf of the board when the superintendent or board secretary believes it is necessary for the management of the school district.  The board president may contact and seek advice from the school board's legal counsel.  The board's legal counsel will attend both regular and special school board meetings upon the request of the board or the superintendent.  Board members may contact legal counsel upon approval of a majority of the board.  It is the responsibility of each board member to pay the legal fees, if any, of an attorney the board member consulted regarding matters of the school district unless the board has authorized the board member to consult an attorney on the matter.

It is the responsibility of the superintendent to keep the board informed of matters for which legal counsel was consulted, particularly if the legal services will involve unusual expense for the school district.

 

 

Legal Reference:         
Bishop v. Iowa State Board of Public Instruction,

395 N.W.2d 888 (Iowa 1986).
Iowa Code § 279.37 (2013).

Date of Adoption:                 
May 12, 1975

Date of Review:
December 14, 2020

 

dawn@iowaschoo… Thu, 01/16/2020 - 13:56

208 - Ad Hoc Committees

208 - Ad Hoc Committees

Whenever the board deems it necessary, the board may appoint a committee composed of citizens, employees or students to assist the board.  Committees formed by the board are ad hoc committees.

An ad hoc committee may be formed by board resolution which will outline the duties and purpose of the committee.  The committee is advisory in nature and has no duty or responsibility other than that specifically stated in the board resolution.  The committee will automatically dissolve upon the delivery of its final recommendation to the board or upon completion of the duties outlined in the board resolution.  The board will receive the report of the committee for consideration.  The board retains the authority to make a final decision on the issue.  The committee may be subject to the open meetings law.

The method for selection of committee members will be stated in the board resolution.  When possible, and when the necessary expertise required allows, the committee members will be representative of the school district community and will consider the various viewpoints on the issue.  The board may designate a board member and the superintendent to serve on an ad hoc committee.  The committee will select its own chairperson, unless the board designates otherwise.

 

 

Legal Reference:        
Iowa Code §§ 21; 279.8; 280.12(2) (2013).

281 I.A.C. 12.3(3), .3(8); .5(8).
O.A.G., Nov. 18, 1993

Date of Adoption:                 
May 12, 1975

Date of Review:
December 14, 2020

 

dawn@iowaschoo… Thu, 01/16/2020 - 13:57

209 - Board of Directors' Management Procedures

209 - Board of Directors' Management Procedures dawn@iowaschoo… Thu, 01/16/2020 - 13:59

209.1 - Formulation of Policy

209.1 - Formulation of Policy

The primary responsibility for formulating policy rests with the Board of Directors.  Policies for the consideration of the Board may be proposed by any member of the Board, the Superintendent of Schools, a member of the professional staff with the approval of the Superintendent, a lay group or organization, or by any citizen of the School District.

 

 

Legal Reference:        
(Code of Iowa)

Date of Adoption:               
May 12, 1975

Date of Review:
December 14, 2020

 

dawn@iowaschoo… Thu, 01/16/2020 - 14:01

209.2 - Adoption of Policy

209.2 - Adoption of Policy

Policy proposals shall be submitted to the Board, through the Superintendent of Schools, prior to a regularly scheduled meeting.  Final adoption of policies shall occur after consideration by the board.

 

 

Date of Adoption:  
May 12, 1975

Date of Review:     
December 14, 2020

 

dawn@iowaschoo… Thu, 01/16/2020 - 14:02

209.3 - Dissemination of Policy

209.3 - Dissemination of Policy

A hard copy of the board policy manual is housed at the central administration office and is available to each  board member if requested.  Persons wishing to review the board policy manual may contact the board secretary, who will have a board policy manual available for public inspection.  It is the responsibility of the board secretary to ensure copies of new and revised policy statements are distributed to the custodians of board policy manuals no later than the first regular board meeting following the policy's adoption. 

The board policy manual may also be available electronically on the district website.  Persons unable to access the policy manual electronically should contact the board secretary for assistance.  It is the responsibility of the board secretary to ensure any electronic version of the policy manual is current

Copies of changes in board policy will also be included in or attached to the minutes of the meetings in which the final action was taken to adopt the new or changed policy.

 

 

Legal Reference:         
Iowa Code §§ 277.31; 279.8 (2013).

281 I.A.C. 12.3(2).

Date of Adoption:

Date of Review:
December 14, 2020

 

dawn@iowaschoo… Thu, 01/16/2020 - 14:03

209.4 - Revision of Policy

209.4 - Revision of Policy

The Policies of the Board of Directors may be rescinded, changed, or amended by resolution adopted at any regular meeting, provided notice of such potential is set forth in the posted agenda.  New members should review the Policies of the Board that are operational not later than 30 days after the annual Organizational Meeting of the Board. The Board will review all policies, and re-approve, amend or delete at least every five years. The purpose of such review shall be to strengthen the operation of the Board and to improve the educational program of the school.

 

 

Legal Reference:        
(Code of Iowa)

Date of Adoption:                 
May 12, 1975

Date of Review:
December 14, 2020

 

dawn@iowaschoo… Thu, 01/16/2020 - 14:05

209.5 - Administration in the Absence of Policy

209.5 - Administration in the Absence of Policy

When there is no board policy in existence to provide guidance on a matter, the superintendent is authorized to act appropriately under the circumstances surrounding the situation keeping in mind the educational philosophy and financial condition of the school district.

It is the responsibility of the superintendent to inform the board of the situation and the action taken and to document the action taken.  If needed, the superintendent will draft a proposed policy for the board to consider.

 

 

Legal Reference:         
Iowa Code § 279.8 (2013).

281 I.A.C. 12.3(2).

Date of Review:
December 14, 2020

dawn@iowaschoo… Thu, 01/16/2020 - 14:06

209.6 - Adoption of Administrative Rules and Regulations

209.6 - Adoption of Administrative Rules and Regulations

Administrative rules and regulations shall be drawn by the Superintendent of Schools and shall be submitted to the Board of Directors in writing prior to a regularly scheduled meeting. The proposed rule of regulation shall be read at the regular meeting with final action scheduled for the next regular meeting.

In general, administrative rules and regulations serve to implement the policies of the Board of Directors.

 

 

Legal Reference:        
(Code of Iowa)

Date of Adoption:                 
May 12, 1975

Date of Review:
December 14, 2020

 

dawn@iowaschoo… Thu, 01/16/2020 - 14:07

210 - Board of Directors' Meetings

210 - Board of Directors' Meetings dawn@iowaschoo… Thu, 01/16/2020 - 14:10

210.1 - Annual Meeting

210.1 - Annual Meeting

Each year after August 31 and prior to the organizational meeting of the board in odd-numbered years, the board will hold its annual meeting.

At the annual meeting, the board will examine the financial books and settle the secretary's and treasurer's statements for the fiscal year ending the preceding June 30.  As part of the annual reports, the treasurer will present affidavits from depository banks.  The board may also appoint the board's legal counsel at the annual meeting.

 

 

Legal Reference:        
(Code of Iowa)

Annual Meeting, Chapter 277.28, 279.3,  279.30,
291.2, 453.1 - 453.6

Date of Adoption:
May 12, 1975

Date of Review:                                             
December 14, 2020

 

dawn@iowaschoo… Thu, 01/16/2020 - 14:13

210.10 - Order of Regular Business Meetings

210.10 - Order of Regular Business Meetings

The normal order of business at all meetings shall be as follows:

PUBLIC FORUM Prior to meeting

  1.          Call to Order.
  2.          Roll Call.
  3.          Adopt Agenda.
  4.          Minutes.
  5.          Warrants.
  6.          Financial Statements.
  7.          Board Reports.
  8.          Superintendent's Report.
  9.          Communications to the Board.
  10.        Hearing of any Delegations.
  11.        Administrative Reports.
  12.        Unfinished Business.
  13.        New Business.
  14.        Personnel.
  15.        Adjournment.

 

 

Legal Reference:        
(Code of Iowa)

Date of Adoption:                 
May 12, 1975

Date of Review:
December 14, 2020

 

dawn@iowaschoo… Thu, 01/16/2020 - 14:28

210.2 - Regular Meetings

210.2 - Regular Meetings

The regular meeting time and date will be set by the board at its annual or organizational meeting.  The regular meetings of the board will be held on the  second Monday of each month.

Meetings will begin promptly at 7:00 p.m.  The board will adhere to this meeting date and time unless the board requires additional meetings or, due to circumstances beyond the board's control, the meeting cannot be held on the regular meeting date, and the meeting will be re-scheduled at the board's convenience.  Public notice of the meetings will be given.

 

 

Legal Reference:        
(Code of Iowa)

Date of Adoption:     May 12, 1975               

Date of Review:        December 14, 2020

 

dawn@iowaschoo… Thu, 01/16/2020 - 14:15

210.3 - Special Meetings

210.3 - Special Meetings

It may be necessary for the board to conduct a special meeting in addition to the regularly scheduled board meeting.  Special meetings may be called by the president of the board or by the board secretary at the request of a majority of the board.  Should a special meeting be called, public notice will be given.

If the special meeting called is an emergency meeting and the board cannot give public notice in its usual manner, the board will give public notice of the meeting as soon as practical and possible in light of the situation.  Emergency meetings will only be held when an issue cannot wait twenty-four hours necessary for a special meeting.  The reason for the emergency meeting and why notice in its usual manner could not be given will be stated in the minutes.

Only the purpose or issue for which the special meeting was called may be discussed and decided in the special meeting.  The board will strictly adhere to the agenda for the special meeting and action on other issues will be reserved for the next regular or special board meeting.

 

 

Legal Reference:         
Iowa Code §§ 21.3, .4; 279.2 (2013).
1980 Op. Att'y Gen. 148.

Date of Adoption:      
May 12, 1975

Date of Review:
December 14, 2020

 

dawn@iowaschoo… Thu, 01/16/2020 - 14:16

210.4 - Work Session

210.4 - Work Session

The board, as a decision making body, is confronted with a continuing flow of problems, issues and needs which require action.  While the board is determined to expedite its business, it is also mindful of the importance of planning, brainstorming and thoughtful discussion without action.  Therefore, the board may schedule work sessions and retreats in order to provide its members and the administration with such opportunities.  The board has the authority to hire an outside facilitator to assist them in work sessions.

Topics for discussion and study will be announced publicly, and work sessions and retreats will be conducted in open session.  No board action will take place at the work session.

 

 

Legal Reference:        
Iowa Code §§ 21; 279.8 (2013).

1982 Op. Att'y Gen. 162.
1980 Op. Att'y Gen. 167.
1976 Op. Att'y Gen. 384, 514, 765.
1972 Op. Att'y Gen. 158.
1970 Op. Att'y Gen. 287.

Date of Adoption:      
June 13, 2016

Date of Review:      
December 14, 2020

 

dawn@iowaschoo… Thu, 01/16/2020 - 14:18

210.5 - Meeting Notices

210.5 - Meeting Notices

Public notice will be given for meetings and work sessions held by the board.  Public notice will indicate the time, place, date and tentative agenda of board meetings.  The public notice will be posted on the entry window in the central administration office at least twenty-four hours in advance of the meeting.

A copy of the public notice will be provided to those who have filed a request for notice with the secretary.  These requests for notice must be in writing.  A copy of the public notice will also be accessible to employees and students.

In the case of special meetings, public notice will be given in the same manner as for a regular meeting unless it is an emergency meeting.  In that case, public notice of the meeting will be given as soon as practical and possible in light of the situation.  The media and others who have requested notice will be notified of the emergency meeting.  Attendance at a special meeting or emergency meeting by the media or board members will constitute a waiver of notice.

It is the responsibility of the board secretary to give public notice of board meetings and work sessions.

 

 

Legal Reference:        
Dobrovolny v. Reinhardt, 173 N.W.2d 837 (Iowa 1970).

Iowa Code §§ 21.2-.4; 279.1, .2 (2013).
1952 Op. Att'y Gen. 133.

Date of Adoption:                                          
May 12, 1975                                                 

Date of Review:
December 14, 2020

 

dawn@iowaschoo… Thu, 01/16/2020 - 14:19

210.6 - Quorum for Meetings

210.6 - Quorum for Meetings

The majority of the Board of Directors shall be necessary to constitute a quorum for the transaction of business. A majority vote of those present shall be necessary and sufficient to pass any motion or to take any action of the Board unless the vote of a greater number with respect to the particular subject matter shall be required by law or other Board policy.

 

 

Legal Reference:        
(Code of Iowa)

Chapter 279.4

Date of Adoption:                                          
May 12, 1975                                                 

Date of Review:
December 14, 2020

 

dawn@iowaschoo… Thu, 01/16/2020 - 14:21

210.7 - Rules of Order

210.7 - Rules of Order

An orderly board meeting allows the board members to participate in the discussion and decision process on an issue confronting the school district.  Rules of order for board meetings allow school district business and the relative information concerning the business to be brought to the attention of the board.  They also allow the board to discuss, act upon and make a clear record of school district business in a regular, ordered, reasonable and consistent manner.

The board will follow Robert's Rule of Order, Revised, latest edition as modified by this policy and subsequent rule.

The purpose of modified rules adopted by the board are:

  • To establish guidelines by which the business of the governing board can be conducted in a regular and internally consistent manner;
  • To organize the meetings so all necessary matters can be brought to the board and decisions of the board can be made in an orderly and reasonable manner;
  • To ensure members of the board, concentrating on the substantive issues at hand, have the necessary information to make decisions, and to ensure adequate discussion of decisions to be made; and,
  • To ensure meetings and actions of the board are conducted so as to be informative to the staff and the public, and to produce a clear record of actions taken and decisions made.

It is the responsibility of each board member to follow the rules of order stated in this policy at each meeting, and it is the responsibility of the presiding officer to conduct the board meeting within these rules.

 

 

Legal Reference:        
Iowa Code §§ 21.2, .7; 279.8 (2013).

Date of Adoption
May 12, 1975

Date of Review
December 14, 2020

 

dawn@iowaschoo… Thu, 01/16/2020 - 14:23

210.7R1 - Rules of Order Regulation

210.7R1 - Rules of Order Regulation

The following rules of procedure have been adopted by the board at the annual or organizational meeting:

  1. Board members need not rise to gain the recognition of the board president.
  1. All motions will be made as a positive action.
  1. A motion will be adopted or carried if it receives an affirmative vote from more than half of the votes cast.  Only "yes" and "no" votes are counted in this calculation.  It should be noted that some motions require larger numbers of affirmative votes, such as to move into a closed session.
  1. All motions shall receive a second, prior to opening the issue for discussion of the board.  If a motion does not receive a second, the board president may declare the motion dead for lack of a second.
  1. The board president may decide the order in which board members will be recognized to address an issue.  An attempt should be made to alternate between pro and con positions.
  1. The board president shall rule on all motions that come before the board.
  1. The board president may rule on points of order brought before the board.
  1. The board president shall have complete authority to recognize a member of the audience regarding a request to participate in the board meeting.  Members of the public who wish to participate shall follow board policy.
  1. The board president has the authority to declare a recess at any time for the purpose of restoring decorum to the meeting.
  1. The board president has the same authority and responsibility as each board member to vote on all issues

 

dawn@iowaschoo… Thu, 01/16/2020 - 14:25

210.8 - Agenda

210.8 - Agenda

The Superintendent of Schools shall submit to the Board of Directors for its consideration, at least two days before a regular meeting, a tentative agenda which shall set forth the order of business for that meeting.  The tentative agenda shall be posted at the front entrance of the Central Administration offices.  Emergency or other items may be added to the agenda prior to formal Board approval of the agenda.

The agenda shall contain supporting data for the suggested items of business, together with recommendations of the Superintendent, or recommendations from staff members designated by the Superintendent.

Whenever possible, the agenda shall be documented with evidence such as charts, graphs, statistics, previous experience records and/or precedents which bear on the matters to be considered.

 

 

Legal Reference:        
(Code of Iowa)

Chapters 21.3 and 21.4

Date of Adoption:                                          
May 12, 1975                                                 

Date of Review:
December 14, 2020

 

dawn@iowaschoo… Thu, 01/16/2020 - 14:26

210.9 - Consent Agendas

210.9 - Consent Agendas

Very often the board must consider agenda items which are noncontroversial or similar in content.  Such agenda items might include ministerial tasks such as, but not limited to, the approval of the agenda, approval of previous minutes, approval of bills, approval of reports, etc.  These items might also include similar groups of decisions such as, but not limited to, approval of staff contracts, approval of maintenance details for the school buildings and grounds, open enrollment requests or approval of various schedules.

In order for a more efficient administration of board meetings, the board may elect to use a consent agenda for the passage of noncontroversial items or items of a similar nature.

The superintendent in consultation with the board president and board secretary shall place items on the consent agenda.  By using a consent agenda, the board has consented to the consideration of certain items as a group under one resolution.  Items may be removed from the consent agenda at the request of a board member.

Nothing in this policy is to be construed as an attempt to avoid full compliance with laws dealing with open meetings or public notice of the agenda and meeting.

 

 

Legal Reference:        
Iowa Code §§ 21; 279.8 (2013).

Date of Adoption:
June 13, 2016

Date of Review:
December 14, 2020

 

dawn@iowaschoo… Thu, 01/16/2020 - 14:27

211 - Open Meetings

211 - Open Meetings

A gathering of a majority of board members in which deliberation of an issue within the jurisdiction of the board takes place is a board meeting.  A gathering for the purpose of social or ministerial action will not constitute a board meeting unless a discussion of policy takes place.  Meetings of the board will be conducted in an open meeting unless a closed session is authorized by law or the meeting is exempt from the open meetings law.

 

 

Legal Reference:        
Iowa Code §§ 21, 279.1-.2 (2013).

1982 Op. Att'y Gen. 162.
1980 Op. Att'y Gen. 167.

Date of Adoption:
June 13, 2016

Date of Review:
December 14, 2020

 

 

dawn@iowaschoo… Thu, 01/16/2020 - 14:30

212 - Closed Sessions

212 - Closed Sessions

Generally, board meetings will be open meetings, unless a closed session or exempt meeting is provided for by law.  The board will hold a closed session or exempt meeting in the situations stated below.

Exceptions to the Open Meetings Law

Closed sessions take place as part of an open meeting.  The item for discussion in the closed session will be listed as part of the tentative agenda on the public notice.  The motion for  a closed session, stating the purpose for the closed session, will be made and seconded during the open meeting.  A minimum of two-thirds of the board, or all of the board members present, must vote in favor of the motion on a roll call vote.  Closed sessions will be tape recorded and have detailed minutes kept by the board secretary.  Final action on matters discussed in the closed session will be taken in an open meeting.

The minutes and the tape recording will restate the motion made in the open meeting, the roll call vote, the members present, and the time the closed session began and ended.  The tape recordings and the written minutes will be kept for one year from the date of the meeting.  Real estate related minutes and tapes will be made public after the real estate transaction is completed.

The detailed minutes and tape recording will be sealed and will not be public records open to public inspeciton.  The minutes and tape recording will only be available to board members or opened upon court order in an action to enforce the requirements of the open meetings law.  The board has complete discretion as to whom may be present at a closed session.

Reasons for the board entering into a closed session from an open meeting include, but are not limited to, the following:

  1. To review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for the board’s possession or receipt of federal funds.
  1. To discuss strategy with legal counsel in matters presently in litigation, or where litigation is imminent, if disclosure would be likely to prejudice or disadvantage the board.
  1. To discuss whether to conduct a hearing, or conduct  a hearing for suspension or expulsion of a student, unless an open meeting is requested by the student or the parent of the student.
  1. To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when a closed session is necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session.
  1. To discuss the purchase or sale of particular real estate, but only when premature disclosure could be reasonably expected to increase the price the board would have to pay for the property, or in case of a sale reduce the price the board could receive for the property.

Exemptions to the Open Meetings Law

Board meetings at which a quorum is not present, or gatherings of the board for purely ministerial or social purposes when there is no discusion of policy or no intent to avoid the purposes of the open meeting law, are exempt from the open meetings law requirements.  Since gatherings of this type are exempt from the open meetings requirements, they can be held without public notice, be separate from an open meeting, be held without taping the gathering or taking minutes, and be held without a vote or motion.  The board may also hold an exempt session for the following:

  1. Negotiating sessions, strategy meetings of public employers or employee organizations, mediation and the deliberative process of arbitration;
  1. To discuss strategy in matters relating to employment conditions of employees not covered by the collective bargaining law;
  1. To conduct a private hearing relating to the recommended termination of a teacher’s contract.  The private  hearing however, in the teacher’s contract termination will be recorded verbatim by a court reporter; and
  1. To conduct a private hearing relating to the termination of a probationary administrator’s contract or to review the proposed decision of the administrative law judge regarding the termination of an administrator’s contract.

 

 

Legal Reference:        
Iowa Code §§20.17; 21; 22.7; 279.15, .16, .24 (2011).

1982 Op. Att’y Gen. 162
1980 Op. Att’y Gen. 167
1976 Op. Att’y Gen. 384, 514, 765
1972 Op. Att’y Gen. 158
1970 Op. Att’y Gen. 287

Approved:   
October 10, 2011

Date Reviewed:   
December 14, 2020

 

 

dawn@iowaschoo… Wed, 01/22/2020 - 18:54

213 - Community-Citizens Input

213 - Community-Citizens Input

The Board of Education believes the schools belong to the people they are created to serve. It therefore intends that all reasonable efforts should be exerted to identify the desires of the community and to be responsive through its actions, to those desires. There are two major ways in which the will of the community may influence the development of Board policies:

  1. Board members themselves will remain mindful that they are elected to represent the people of the District.
  1. All citizens of the District are encouraged to express ideas, concerns, and judgments about the schools to the Board Members or Administrators through such means as: (a) written suggestion(s) or proposal(s); (b) presentations at Board Meetings; (c) responses to surveys made through interviews, written instruments, or other means; and (d) service on citizens advisory committees.

In order to assure that persons who wish to appear before the Board may be heard and, at the same time allow the Board to conduct its meeting properly and efficiently, the Board adopts as policy the following procedures and rules pertaining to public participation in Board Meetings.

  1. Anyone wishing to speak before the Board, either as an individual or as a member of a group, should inform the Superintendent of the desire to do so and of the topic to be discussed as early as possible, but at least five (5) days before the meeting. This will permit orderly scheduling of public remarks on the meeting agenda. 
  1. Any individual desiring to speak shall give his or her name, address, and the group, if any, that is represented. Only those speakers recognized by the board president will be allowed to speak. Comments by others are out of order.  If disruptive, the individual causing the disruption may be asked to leave the board meeting.
  1. The presentation should be as brief as possible. Unless an extension of time is granted, a speaker shall be limited to five minutes.
  1. Speakers may offer such objective criticisms of school operations and programs as concern them. In public session, the Board will not hear personal complaints against school personnel nor against any person connected with the school system. Other channels provide for Board consideration and disposition of legitimate complaints involving individuals.

The Board vests in its president or other presiding officer authority to terminate the remarks of any individual when they do not adhere to the rules established above.

Persons appearing before the Board are reminded, as a point of information, that members of the Board are without authority to act independently as individuals in official matters. Thus, questions may be directed to individual   Board members, but answers must be deferred pending consideration by the full Board.

 

 

Legal Reference:        
(Code of Iowa)

Date of Adoption:                 
June 8, 1981

Date of Review:
December 14, 2020

 

dawn@iowaschoo… Fri, 01/17/2020 - 14:18

213.1 - Handling Grievances-Complaints

213.1 - Handling Grievances-Complaints

A.   Personnel Grievances/Complaints

Grievances and complaints from personnel shall first be brought to the attention of the appropriate building administrator or supervisor.  If not resolved to the satisfaction of all parties, then the grievance or complaint may be brought to the attention of the Superintendent of Schools (Superintendent).  If the matter is still not resolved to the satisfaction of all parties, then the parties may appeal to the Board of Directors (Board).

Personnel desiring to address the Board on any matter shall direct their communications to the Superintendent.

B.      Student/Parent Grievances/Complaints

Grievances and complaints from students/parents shall first be brought to the attention of the appropriate building administrator.  If not resolved to the satisfaction of all parties, then the grievance or complaint may be brought to the attention of the Superintendent of Schools (Superintendent).  If the matter is still not resolved to the satisfaction of all parties, then the parties may appeal to the Board of Directors (Board).

Students/parents desiring to address the Board on any matter shall direct their communications to the Superintendent.

C.      Citizens' Grievances/Complaints

Whenever a citizen is aggrieved at the action of any employee, such citizen may give information to the employee's immediate supervisor.  In the event that the matter is not satisfactorily resolved, the appeal process will follow this order:

  1. Other supervisory or administrative personnel in the line of responsibility.
  2. The Superintendent.
  3. The Board.

The board, consistent with its board policy-making role, will deal with complaints concerning specific schools, programs or procedures only after the usual channels have been exhausted.  Complaints regarding employees or complaints by students will follow the more specific policies on those issues.  Complaints requiring attention  received by the board or a board member will be referred to the superintendent. 

When all of the channels have been exhausted, the complainant may appeal to the board by requesting a place on the board agenda or during the public audience portion of the board meeting.  If the complainant appeals to the board, the appeal will be in writing, will be signed and will explain the process followed by the complainant prior to the appeal to the board.  It is within the board’s discretion to determine whether to hear the complaint.  No appeal will be heard by the Board unless reduced to writing, signed by the party bringing the same, and presented to the Board through the Superintendent.

 

 

Legal Reference:   
(Code of Iowa)

Date of Adoption:                                     
May 12, 1975

Date of Review:
December 14, 2020

 

dawn@iowaschoo… Fri, 01/17/2020 - 14:26

213.2 - Public Complaints

213.2 - Public Complaints

The board recognizes situations may arise in the operation of the school district which are of concern to parents and other members of the school district community.

The board firmly believes concerns should be resolved at the lowest organizational level by those individuals closest to the concern.  Whenever a complaint or concern is brought to the attention of the board it will be referred to the administration to be resolved.  Prior to board action however, the following should be completed.

  1. Matters should first be addressed to the teacher or employee.
  2. Unsettled matters from (a) above or problems and questions about individual attendance centers should be addressed to the employee’s building principal.
  3. Unsettled matters from (b) above or problems and questions concerning the school district should be directed to the superintendent.
  4. If a matter cannot be settled satisfactorily by the superintendent, it may then be brought to the board for consideration.  To bring a concern, the individual shall notify the board president or board secretary in writing, who may bring it to the attention or the entire board.

It is within the discretion of the board to address complaints from the members of the school district community, and the board will only consider whether to address complaints if they are in writing, signed, and the complainant has complied with this policy.  The board is not obligated to address a complaint and may defer to the decision of the superintendent.  If the board elects not to address a complaint, the decision of the superintendent shall be final.  If the board does elect to address a complaint, its decision shall be final.

 

 

Legal Reference:         
Iowa Code § 279.8

Approved:   September 10, 2018

Date of Review:         
December 14, 2020

 

dawn@iowaschoo… Fri, 01/17/2020 - 14:29

214 - Public Hearings

214 - Public Hearings

Public hearings may be held on school district matters at the discretion of the board.  Public notice of a public hearing will be in the same manner as for a board meeting except that the notice will be given at least ten days before the hearing is to be held unless it is impossible or impractical to do so, or the law requires otherwise.

At public hearings, citizens of the district who register at the door will be allowed to speak on the issue for which the public hearing is being held.  Others may be allowed to speak at the board's discretion.  Speakers are asked to keep their remarks as brief as possible.  Prior to the beginning of the hearing, speakers and spectators will be apprised of the rules of order to be followed regarding time limitations, questions, remarks and rebuttals.  In no event will a speaker be allowed to take the time of another speaker.

The board will conduct public hearings in an orderly fashion.  At the beginning of the hearing, statements, background materials and public hearing rules and procedures will be presented by the board president.  The board president will recognize the speakers.  A board member may ask questions of the speakers after receiving permission from the board president.  Only those speakers recognized by the chair will be allowed to speak.  Comments by others are out of order.  Individuals who interfere with or interrupt speakers, the board or the proceedings will be asked to leave.

 

 

Legal Reference:         
Iowa Code §§ Ch. 21; 26.12;

Ch. 24; 279.8, .10; 297.22 (2013).

Date of Adoption:                                          
June 13, 2016

Date of Review:                                          
December 14, 2020

 

dawn@iowaschoo… Fri, 01/17/2020 - 14:30

215 - Minutes of Meetings

215 - Minutes of Meetings

Since the official minutes of the board are the only legal record, it is important that they be recorded with extreme care and completeness.  The board secretary will follow the following guidelines in writing board minutes:

With respect to content, the minutes should show the following:

  1. The place, date, and time of each meeting.
  2. The type of meeting--regular, special, emergency, work session.
  3. Members present and members absent, by name.
  4. The call to order and adjournment.
  5. The departure of members by name before adjournment.
  6. The late arrival of members, by name.
  7. The time and place of the next meeting.
  8. Approval, or amendment and approval, of the minutes of the preceding meeting.
  9. Complete information as to each subject of the board's deliberation and the action taken.
  10. The maker and seconder of the motion, what action was taken, and the vote on the motion detailed enough to attribute a vote to each member present.
  11. Complete text of all board resolutions, numbered consecutively for each fiscal year.
  12. A record of all contracts entered into, with the contract documents kept in a separate file.
  13. A record of all change orders on construction contracts.
  14. All employment changes, including resignations or terminations.
  15. A record, by number, of the bills of account approved by the board for payment.
  16. A record of all calls for bids, bids received, and action taken thereon.
  17. Approval of all transfers of funds from one budgetary fund to another.
  18. Important documents forming a part of a motion should be made a part of the minutes by exhibit and placed in the minute book along with the minutes.
  19. Board policy and administrative guides should be made a part of the minutes by exhibit.
  20. Adoption of textbooks and establishment of bus routes by the board for the school year as well as the school calendar should become a part of the minutes.
  21. Approval or disapproval of open enrollment requests with justification for disapproval or approval after the deadline.
  22. A record of all delegations appearing before the board and a record of all petitions.
  23. At the annual meeting each year the record should indicate that the books of the treasurer and secretary and the Certified Annual Report have been examined and approved subject to audit.
  24. The election or appointment of board officers.
  25. The appointment of auditors to examine the books. 

At the annual or organizational meeting, in odd numbered years, the minutes should reflect the following:

   26. Appointment of a temporary chairperson if not specified in policy.
  
27. Oath of office administered to newly elected board members.
  
28. Nominations taken for the office of president and vice-president.
  
29. Election of the president and vice-president, the votes and the oath of office administered to the president and vice-president.
  
30. The resolution to pay bills when the board is not in session.
  
31. A resolution to automatically disburse payroll along with a roster of all employees under contract.
  
32. A resolution naming depositories along with the maximum deposit for each depository.
  
33. Resolution authorizing the use of a check protector and signer and the proper control of the signer.
   34.
Motion designating a member or a committee to examine the bills of account for a designated period of time on a rotation basis if desired

 

 

Legal Reference:        
(Code of Iowa)

Chapters 21.3, 279.35, 291.6

Date of Adoption:                                          
May 12, 1975                                                 

Date of Review:
December 14, 2020

 

dawn@iowaschoo… Fri, 01/17/2020 - 14:31

216 - Board of Directors' Member Services

216 - Board of Directors' Member Services dawn@iowaschoo… Fri, 01/17/2020 - 14:39

216.1 - Membership in State and National Associations

216.1 - Membership in State and National Associations

The Board of Directors shall consider membership in the Iowa Association of School Boards, the National School Boards Associations, and others as determined by the Board.

 

 

Legal Reference:        
(Code of Iowa)

 

Date of Adoption:                 
May 12, 1975

Date of Review:
December 14, 2020

 

dawn@iowaschoo… Fri, 01/17/2020 - 14:40

216.2 - Compensation for Expenses

216.2 - Compensation for Expenses

Members of the Board of Directors shall serve without pay. They shall be reimbursed for expenses incurred in the performance of their duties as members of the Board.

 

 

Legal Reference:        
(Code of Iowa)

Date of Adoption:
May 12, 1975

Date of Review:
December 14, 2020

 

dawn@iowaschoo… Fri, 01/17/2020 - 14:41

217 - Gifts to Board of Directors

217 - Gifts to Board of Directors

Board members may receive a gift on behalf of the school district.  Board members shall not, either directly or indirectly, solicit, accept or receive a gift, series of gifts or an honorarium unless the donor does not meet the definition of "restricted donor" stated below or the gift or honorarium does not meet the definition of gift or honorarium stated below.

A "restricted donor" is defined as a person or other entity which:

  • Is seeking to be or is a part to any one or any combination of sales, purchases, leases or contracts to, from or with the school district;
  • Will be directly and substantially affected financially by the performance or nonperformance of the board member's official duty in a way that is greater than the effect on the public generally or on a substantial class of persons to which the person belongs as a member of a profession, occupation, industry or region; or
  • Is a lobbyist or a client of a lobbyist with respect to matters within the school district's jurisdiction.

A "gift" is the giving of anything of value in return for which something of equal or greater value is not given or received.  However, "gift" does not include any of the following:

  • Contributions to a candidate or a candidate's committee;
  • Information material relevant to a board member's official function, such as books, pamphlets, reports, documents, periodicals or other information that is recorded in a written, audio or visual format;
  • Anything received from a person related within the fourth degree by kinship or marriage, unless the donor is acting as an agent or intermediary for another person not so related;
  • An inheritance;
  • Anything available or distributed to the general public free of charge without regard to the official status of the board recipient;
  • Items received from a charitable, professional, educational or business organization to which the board member belongs as a dues paying member if the items are given to all members of the organization without regard to an individual member's status or positions held outside of the organization and if the dues paid are not inconsequential when compared to the items received;
  • Actual expenses of a board member for food, beverages, travel and lodging for a meeting, which is given in return for participation in a panel or speaking engagement at the meeting when the expenses relate directly to the day or days on which the board member has participation or presentation responsibilities;
  • Plaques or items of negligible resale value given as recognition for public service;
  • Nonmonetary items with a value of less than three dollars that are received from any one donor during one calendar day;
  • Items or services solicited or given to a state, national or regional organization in which the state of Iowa or a school district is a member for purposes of a business
  • or educational conference, seminar or other meeting or solicited by or given to state, national or regional government organizations whose memberships and officers are primarily composed of state or local government officials or employees for purposes of a business or educational conference, seminar or other meeting;
  • Items or services received by members or representatives of members as part of a regularly scheduled event that is part of a business or educational conference,
  • seminar or other meeting that is sponsored and directed by any state, national or regional government organization in which the state of Iowa or a political
  • subdivision of the state of Iowa is a member or received at such an event by members or representatives of members of state, national or regional government organizations whose memberships and officers are primarily composed of state or local government officials or employees;
  • Funeral flowers or memorials to a church or nonprofit organization;
  • Gifts which are given to a public official for the public official's wedding or twenty-fifth or fiftieth wedding anniversary;
  • Payment of salary or expenses by a board member's employer or the firm in which the board member is a member for the cost of attending a meeting of a subunit of an agency when the board member whose expenses are being paid serves on a board, committee, council or other subunit of the agency and the board member is not entitled to receive compensation or reimbursement of expenses from the school district;
  • Gifts other than food, beverages, travel and lodging received by a board member which are received from a person who is a citizen of a country other than the United States and is given during a ceremonial presentation or as a result of a custom of the other country and is of personal value only to the board member; or
  • Actual registration costs for informational meetings or sessions which assist a public official or public employee in the performance of the person's official functions.  The costs of food, drink, lodging and travel are not "registration costs" under this paragraph.  Meetings or sessions which a public official or public board member attends for personal or professional licensing purposes are not "informational meetings or sessions which assist a public official or public employee in the performance of the person's official functions" under this paragraph.

An "honorarium" is anything of value that is accepted by, or on behalf of, a board member as consideration for an appearance, speech or article.  An honorarium does not include any of the following:

  • Actual expenses of an board member for registration, food, beverages, travel or lodging for a meeting, which is given in return for participation in a panel or speaking engagement at a meeting when the expenses relate directly to the day or days on which the board member has participation or presentation responsibilities;
  • A nonmonetary gift or series of nonmonetary gifts donated within thirty days to a public body, an educational or charitable organization or the Iowa Department of General Services; or
  • A payment made to a board member for services rendered as part of a private business, trade or profession in which the board member is engaged if the payment is commensurate with the actual services rendered and is not being made because of the person's status as a board member of the district, but, rather, because of some special expertise or other qualification.

It shall be the responsibility of each board member to know when it is appropriate to accept or reject gifts or an honorarium.

 

 

Legal Reference:        
(Code of Iowa)

Chapter 68B (1993);
Iowa Code Supp. Chapter 68B (1993);
1972 Op. Att'y Gen. 276; and
1970 Op. Att'y Gen. 319

Date of Adoption:
April 10, 1995

Date of Review:
December 14, 2020

 

dawn@iowaschoo… Fri, 01/17/2020 - 14:42