905.1 - Community Use of School District Facilities and Equipment

905.1 - Community Use of School District Facilities and Equipment

All local, civic, religious, fraternal, patriotic and community welfare organizations, including any individuals or groups interested in promoting cultural, educational or recreational activities are eligible to use the auditoriums, gymnasiums, classrooms, and other school properties, providing the activities conducted or to be conducted are not contrary to public interest as determined by the Board of Directors or its representatives, or as provided by law. 

School buildings are community buildings, and every effort will be made to cooperate with local community groups and/or families for the use of school facilities for educational or recreational purposes whenever such use does not conflict with the school's program.  Custodial service will be provided for the care of school buildings during the period of use.  Entities that use school district buildings, or equipment, or sites must leave the building or site in the same condition it was in prior to its use.  Inappropriate use of school district facilities and equipment may result in additional fees charged to, or the inability of, the entity to use school district facilities or equipment in the future

All requests for the use of facilities by an outside organization wishing to use the buildings after school hours are to be made through the business office.  A school official designated by the Superintendent will clear all requests with the office of the principal in the building concerned.  It is the responsibility of the designated school official to determine whether the school district facility or equipment requested is available and whether the application for use meets board policy, administrative regulations and Iowa Code requirements.  It is the responsibility of the designated official to provide application forms and draw up the contract for use of school district facilities and equipment.  Groups renting facilities may be required to provide proof of insurance.

The Board cannot legally use money collected from taxes for school purposes to support programs of community groups however worthy their programs may be.  Consequently, while the building may be furnished, operating costs must be borne by the group that chooses to use the school.  A schedule of minimum costs for the use of facilities will be reviewed every five years.  The Board directs the Superintendent to prepare a schedule of fees for the use of school facilities.  This schedule shall be presented to the Board for their final approval.

Fee schedules may be adjusted according to the hours and the service needed.  A copy of the current fee schedule is found in Regulation 905.1R1. 

The general policies governing the scheduling and use of school facilities will apply on requests for Sunday use, if such use is approved; however, Sunday use of school facilities for public purpose will generally be discouraged.    Building administrators may exercise judgment as to the use of school recreational facilities for Sunday use by students and parents.  Availability of adequate supervisory personnel, the nature of the activity, and the physical well-being of the facilities shall be among those things considered in the administrator's judgment.

 

 

Legal Reference:        
Iowa Code §§ 8D; 123.46; 276; 278.1(4); 279.8; 297.9-.11 (2013).

1982 Op. Att'y Gen. 561.
1940 Op. Att'y Gen. 232.
1936 Op. Att'y Gen. 196.

Approved:      
February 9, 1976                                                        

Reviewed:
September 19, 2011

Revised:
June 9, 1980
July 13, 1981
June 10, 1985
March 13, 1995
January 12, 1998
October 9, 2000
November 11, 2002
October 10, 2016

 

dawn@iowaschoo… Sat, 01/25/2020 - 16:18

905.1E2 - Community Use - Indemnity and Liability Insurance Agreement

905.1E2 - Community Use - Indemnity and Liability Insurance Agreement

The undersigned, hereafter referred to as "entity," states that it will hold the Algona Community School District, hereafter referred to as "school district," harmless from any and all damages and claims that may arise by reason of any negligence on the part of the entity in the use of any facilities or equipment owned by the school district.  In case any action is brought therefore against the school district or any of its officers, employees or agents, the entity will assume full responsibility for the legal defense thereof, and upon its failure to do so on proper notice, the school district reserves the right to defend such action and to charge all costs, including attorneys' fees, to the entity.

The entity agrees to furnish and maintain during the usage of the facilities or equipment owned by the school district such bodily injury and property damage liability insurance as will protect the entity and the school district from claims or damages for personal injury, including accidental death, and from claims for property damages which may arise from the entity's use of the school district's facilities or equipment whether such operations be by the entity or by anyone directly or indirectly employed by the entity.

If requested, the entity will furnish the school district with a certificate of insurance acceptable to the school district's insurance carrier before the contract is issued.

Dated at                                , Iowa, this               day of                         , 20       .

 

_______________________________________________________________School District
(Entity)

 

 

By ____________________________________________________________     By  ____________________________________________________________ 
                                                                                                                                           Superintendent

Title   __________________________________________________________     By  ____________________________________________________________ 
                                                                                                                                           Secretary

Address  ________________________________________________________    

________________________________________________________________    

 

dawn@iowaschoo… Sat, 01/25/2020 - 16:22

905.1R1 - Community Use – Fees Schedule

905.1R1 - Community Use – Fees Schedule

Fee reductions may be approved for the following organizations:

  1. Algona City Recreation Department;
  2. Algona Area Scouting Activities;
  3. Algona Area 4-H Activities; and

Approval of reduced fees may be granted by the Superintendent of Schools or a designee on a specific activity request basis by filling out an Application For Building Use form.  Request must be approved five days prior to event.  Criteria for approval for 1 through 3 above will primarily be based on the number of school-age students involved in the activity if a majority attend school in the Algona School District.

In accordance with Section 43.93 of the Code of Iowa regarding political party caususes during a presidential election year, there will be no charge for causus meetings.  All other political activities will be charged the same rate as other groups.

 

                                                             FEES

 

          FACILITY                                                              MINIMUM FEE

 

AAU/ Youth Practice                                      $5 per hour (full hours only)

Camera (taken out of building)                       $25 per hour + deposit

Classrooms                                                      $30.00 -3 hours

Elementary Gym                                             $100.00 – 3 hours  

Libraries                                                           $75.00 – 3 hours

Middle School Lunch Room                          $100.00 – 3 hours

High School Commons                                   $150.00 – 3 hours

Middle School and High School Gym            $150.00 – 3 hours  ($75 for City Rec)

High School Little Theater                             $100.00

ICN Room                                                      $12.50 per hour

Portable Stage Rental                                     $100.00 per day (not to leave building

Kitchens                                                          $ 75.00  (not including Food Service Staff)

 

In addition to paying the above fees, other than entities using the ICN classroom, each entity must make arrangements with the school district to have adequate custodial and supervisory services.  Buildings will not be available unless a contract is signed by the entity and the school district well in advance of scheduled usage.  Entities that use school district buildings, or equipment, or sites must leave the building or site in the same condition it was in prior to its use.  Inappropriate use of school district facilities and equipment may result in additional fees charged to, or the inability of, the entity to use school district facilities or equipment in the future.

 

dawn@iowaschoo… Sat, 01/25/2020 - 16:25

905.1R2 - Wilcox PAC Community Use Fee Schedule

905.1R2 - Wilcox PAC Community Use Fee Schedule

History
The Ed and Betty Wilcox Performing Arts Center became a reality through a generous gift of $5 million from the Wilcox family. In February of 2015, Ed Wilcox approached the school district about the potential cost to build an auditorium.  The Algona School District agreed to contribute $2.5 million towards the project through SAVE Funds as well as to build a parking lot at a cost of $700,000.  Over the next few months, several other donors became involved including Iowa State Bank, Pharmacist Mutual Companies and the Algona School Foundation, each with a gift of $167,000.  As bids were received at the end of August, it became apparent that additional funding was needed.  At this point the Ken Kemna family made a $500,000 donation to complete the project financing. The total cost to construct the PAC was $7.2 million.

Intent of Donors
It was the intent of Mr. and Mrs. Wilcox that the Performing Arts Center be used by not only the school district, but Bishop Garrigan and Seton as well as the community at large. Local nonprofits should have no rental fees for the facility with the exception of some minimal cleaning or managerial costs.  To make this possible, the Wilcox family placed $1 million of their $5 million gift in a trust with the proceeds from the trust going to the Algona School District to assist with annual costs to operate the facility.  For-profit groups will also incur a rental fee for the facility.

When scheduling the facility, priority will be in order to: 1) Algona Community School District, 2) Bishop Garrigan and Seton Schools, 3) Area Nonprofit Groups, 4) Area For-Profit Groups, 5) Other Parties.   A schedule of events will be kept by the Algona School District, and booking of the PAC can be done at Central Administration 600 S. Hale St. Algona, IA 50511 or by calling 515-295-3528.  The facility is not considered booked until signed usage agreements are completed.  A fee schedule is included in this document.  The Algona Community School District does reserve the right to cancel usage agreements with 30 days’ notice.

Food and Beverage

  • Food and beverages are not allowed in the theater at any time.
  • TOBACCO, DRUGS OR ALCOHOL ARE NOT ALLOWED IN THE BUILDING OR ON THE SCHOOL GROUNDS.  Any evidence of such will result in cancellation of the current usage contract and will result in the renter losing the privilege of using the PAC in the future.  No refunds will be issued.

Decorations, Sets and Deliveries

  • Painting of any type is not permitted in the facility.
  • Use of adhesives including tape, decals, etc. are not allowed without prior consent from the Manager of the Performing Arts Center.
  • Storage of decorations, set supplies, paint etc. is not allowed in the PAC.  Renters are required to remove all items after their event.
  • Freight deliveries must occur during the time of the rental agreement and must be arranged with the PAC Manager or their designee.

Building Usage

  • No keys will be checked out to the PAC.  When using the facility, either the PAC Manager or their designee must be present during all hours of the rental agreement.
  • Groups will have access only to areas specified in their rental agreement.
  • Move-in and move-out of the facility will occur through the loading dock only, not through pedestrian entrances.
  • Tap shoes are allowed on the stage only.
  • No items may be put up that block building entrances or exits.
  • No flammable materials are allowed in the facility.  The use of pyrotechnics during an event is prohibited.

Fee Groups

Group 1:          Schools

Group 2:          Local Nonprofit Groups

Group 3:          All Others

 

               RENTAL FEE SCHEDULE

Hourly Rate     (3HR Minimum)         Group 1           Group 2           Group 3          

PAC Rental                                         NC                  $100/hr            $150/hr                                   

 

Equipment Rental Fee (Flat Rate)      Group 1           Group 2           Group 3          

Custom Lighting                                 TBD                TBD                TBD               

Projector and Screen                           NC                  NC                  NC                 

Risers & Chairs                                   NC                  $150                $300

Grand Piano Fee                                 NC                  $100                $100

Microphones                                       NC                  NC                  $50     

Spotlights                                            NC                  NC                  $50

 

Extra Charges                                     Group 1           Group 2           Group 3          

Custodial                                             TBD                TBD                TBD   

Sunday Surcharge                               TBD                $100                $500

 

Renters in all groups are financially responsible for any damages to the facility that may occur during their rental agreement.  A damage deposit of $250 is required at the time of entering this contract.

 

dawn@iowaschoo… Sat, 01/25/2020 - 16:28